PRIVACY POLICY
Respecting Your Privacy
This website (www.ksor.org) is owned and operated by the International Rescue Committee, Inc. (IRC) for the Kansas Office for Refugees (KSOR), a department within the IRC that administers refugee services and benefits in Kansas and serves as the State Refugee Coordinator’s (SRC) office. We recognize that visitors to our site may be concerned about the information they provide to us, online or otherwise, and how we treat that information. This Privacy Policy addresses those concerns.
We respect the privacy of all visitors to our website. Should you have questions regarding our privacy policy, you may contact our office at [email protected].
Information collected and processed by the IRC
On our website, we do not collect personally identifiable information from individuals unless they provide it to us voluntarily and knowingly. This means we do not require you to register or provide information to us to view our site. In all cases, we collect personal information about you in accordance with the principles outlined in this Policy and applicable law.
Information About You: We only gather personally identifiable information, such as names, addresses, zip/postal codes, email addresses, etc., when voluntarily submitted by a visitor.
Internet or Other Electronic Network Activity Information: As with most other internet sites, our web server automatically recognizes certain information about your device when you visit our website. This information includes your browser type and operating system; web pages on our website that you view; links you click; your device’s IP address; the length of time you visit our website; and the referring URL, or the webpage that led you to our website. We use the information we automatically collect to help diagnose problems with our server, to improve the content of our website, and for our online marketing efforts.
We may share your information, including personal information, as follows:
- Service Providers. We may disclose the information we collect from you to vendors, service providers, contractors, or agents who perform functions on our behalf, such as hosting our website. We require that all service providers hold personal information in strict confidence.
- Non-affiliated Charities and Not-for-profit Organizations. We may disclose certain information that we collect with other not-for-profit and charitable organizations. You may opt out of such sharing as described in the Opt-Out Policy section below.
We may also share information in the following circumstances:
- In Response to Legal Process. We may disclose the information we collect from you to comply with the law, a judicial proceeding, a court order, or other legal process, such as in response to a court order or a subpoena.
- To Protect Us and Others. We may disclose the information we collect from you where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms and Conditions, or this Policy, or as evidence in litigation in which we are involved.
- Aggregate and De-Identified Information. We may share aggregate, anonymous, or de-identified information with other entities for research or similar purposes.
How and why will we use your personal information?
Your personal information, however, provided to us, will be used for the purposes specified in this Notice. The IRC/KSOR may use your personal information:
- to provide you with services, products, or information you have requested;
- to provide services to our beneficiaries;
- to provide further information about our work, services, activities, or products (where necessary, and only where you have provided your consent to receive such information);
- to answer your questions/requests and communicate with you in general;
- to analyze and improve our work, services, activities, products, or information (including our website), or for our internal records
- to report on the impact and effectiveness of our work;
- to run/administer our website, keep it safe and secure, and ensure that content is presented in the most effective manner for you and your device.
Storing and Protecting Your Personal Information
We store personal information about you on computer systems operated by us or our service providers. We keep various records that contain personal information in accordance with applicable state and federal regulations, or pursuant to contractual obligations. In general, we aim to keep personal information only for as long as necessary and only for the reason(s) we collected it. It may be necessary to keep personal information longer than we otherwise would for legal or regulatory reasons, including litigation. To support us in managing how long we hold personal information and our record management, we maintain a data retention policy that includes clear guidelines on retention and deletion.
The same personal information about you may be included in more than one record and used for more than one purpose, each of which may be subject to different retention periods based on the factors listed above.
We have implemented measures designed to protect against accidental loss and from unauthorized access, use, alteration, and disclosure of your personal information. Unfortunately, the transmission of information via the Internet is not completely secure. Although we try to protect your personal information, we cannot guarantee the security of your personal information transmitted to our site.
Submitting Privacy Requests
You can exercise your privacy rights by submitting requests to us to exercise those rights and by taking other steps that will limit how information about you is collected, used, and shared. We must verify your identity before fulfilling your information request. To verify your identity, we will collect information from you, including, to the extent applicable, your name, date of birth, contact information, account information, or other personal identifying information. We will match this information against information we have previously collected about you or against information available from consumer reports to verify your identity and to respond to your request. The information collected to verify your request will only be used for verification and to respond to your information request.
Opt out policy: If you supply us with your postal address, email address, or phone number, you may receive periodic communications from us with information on our programs and services. If you do not want to receive postal mail, email, or phone calls from us in the future, or if you would like us to no longer share your information with other not-for-profit and charitable organizations for their purposes, please let us know by sending your request via email to [email protected].
Exceptions to opt out policy: We may disclose personal information if compelled by law or a regulatory authority. In addition, we may need to disclose personal information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury or interfering (either intentionally or unintentionally) with our rights or property or anyone else that could be harmed by such activities.
How we use “cookies”
Visitors should be aware that non-personal information and data may be automatically collected by our website using “cookies.” Cookies are small text files that a website can use to recognize repeat visitors, facilitate visitors’ ongoing access to and use of the site, and allow a site to track usage behavior and compile aggregate data that will facilitate content improvements.
Cookies are not programs that come into a visitor’s system and damage files. Generally, cookies work by assigning to the visitor a unique number that has no meaning outside the assigned site. If a visitor does not want information collected using cookies, there is a simple procedure in most browsers that allows the visitor to deny or accept the cookie feature. For more information about how to disable cookies, refer to the “help” or “customer support” section of your specific browser application.
We use cookie and other online tracking technology to improve visitors’ online experience and facilitate their visit within our site, to better understand how visitors use our website, and to assist us with our online marketing efforts.
We use automated devices and applications, such as Google Analytics, to evaluate the usage of our site. We use these tools to help us improve the performance of our site and our users’ experience on our site. These entities may use cookies and other tracking technologies, such as web beacons or local storage objects (LSOs), to perform their services. To learn more about Google’s privacy practices, please review the Google Privacy Policy at https://www.google.com/policies/privacy. You can also download the Google Analytics Opt-out Browser Add-on to prevent data from being used by Google Analytics at https://tools.google.com/dlpage/gaoptout.
We will hold your information and use it as described in this Privacy Policy. We consider that we have a legitimate interest in collecting and processing your information. This provides lawful basis to use your personal information, within the limitations set forth herein.
This website is published in the United States and is subject to the laws of the United States. Specifically, the laws of the State of New York shall govern this Privacy Policy regardless of your location. You hereby expressly consent to exclusive jurisdiction and venue in the federal and state courts located in New York, New York, for all matters or disputes arising out of or relating to this Privacy Policy or your access or use of the website.
If you are located in a country outside of the United States and voluntarily submit personal information to us, you thereby consent to the general use of such information as provided in this Privacy Policy and to the transfer of that information to, and/or storage of that information in, the United States. We shall not be liable under any circumstances for damages resulting from the use of information collected from visitors to this website. We note that you are under no obligation to disclose any personal information to our organization if you do not want to.
Links to third-party sites
In order to provide certain services and materials, our website may allow you to “click” over to other websites. This Privacy Policy only applies to ksor.org. This Privacy Policy does not apply to any third-party sites. We are not responsible for the privacy practices or content of such other websites, even if our name and logo appear on the screen. We recommend that you review the privacy policies on third-party sites before you use any services or programs they offer.
Children’s Privacy
We do not knowingly ask children ages 13 and under for any information. Visitors 13 and under should ask their parent or legal guardian for assistance when using ksor.org and should not submit any personally identifiable information to us.
If we learn we have collected or received personal information from a child under the age of 13, we will promptly delete the information. If you believe that we might have any information from or about a child, please contact us via the methods listed below in the “Contact Us” section at the bottom of this Privacy Policy.
Changes to Privacy Policy
The IRC may revise this Privacy Policy from time to time without advance notice. Accordingly, we recommend that you check for updates to this Privacy Policy on an ongoing basis. Changes were last made to this Privacy Policy on December 12, 2024.
If you have any questions about this Privacy Policy, please contact:
Kansas Office for Refugees
100 N Broadway, Suite 440
Wichita, KS 67202
(316) 201-6072Email: [email protected]
By using the KSOR’s website, you signify your agreement to this Privacy Policy. Further, your continued use of our website following the posting of changes to this Privacy Policy will mean you accept those changes.
However, you are under no obligation to disclose any personal information to our organization if you do not want to. If you are not comfortable with our uses of your personal information, you may always choose to opt out or decide not to use those website services or features that require your personal information.